Documents

IMPORTANT NOTICE RE INSURANCE

INFECTIOUS DISEASE INSURANCE

Along with others, our insurers have advised us that they are “specifically excluding cover if your volunteers or service users claim that you are responsible for them catching Coronavirus, or any other infectious disease.”

Whilst the immediate threat from Covid-19 has diminshed, we will need to keep related Terms and Conditions in place as this change covers all infectious diseases.

For Business and Group Hirers - Please Read!

Please take note of this clause in our Terms and Conditions:
In the event of a local or national outbreak of contagious disease, Hirers must follow government guidance, which will usually include producing a Risk Assessment and taking other actions to avoid infection. Note that most insurers now exclude cover for infectious disease, and it is a condition of hire that the Hirer accepts sole responsibility for any such claim arising from their event.

For Private Hirers - Please Read!

Completing a Risk Assessment when required by government is part of our conditions of hire. They're not as arduous as you might think, and the author of this note has had the experience of watching a lawyer immediately dropping a claim on being shown one. Whilst this section focuses on infectious diseases, a few minutes spent on an assessment would help keep your guests safe and protect you from the lawyers if anything bad did happen.

For Volunteers and Contractors - Please Read!

Our insurers will no longer provide cover for claims that a person acquired an infectious disease as a result of the actions of the Playing Fields Committee. We do not have the funds to either fight or pay such a claim. More importantly, we want you to be kept safe and well. Please ensure that you follow government guidance on hand washing, ventilation, mask wearing, distancing, etc., and that you only attend if you are feeling well and have no reason to believe that you may be carrying an infection. If you are not comfortable with carrying out an activity for any reason, including the behaviour of others or the condition of the building, you should immediately leave and notify a Trustee.

PAVILION - COVID & other disease GUIDANCE

Protecting The Hirer and Your Guests

Hirers should, if appropriate, complete a Risk Assessment for their activity (we advise this anyway, especially for groups open to the Public) taking note of current government guidance. Hirers are then responsible for providing signage appropriate to their event, relating to distancing, masks, sanitising, etc. and for ensuring implementation of all the actions identified.
If needed to improve ventilation, you can leave windows open during the event, but this means noise must be minimised after 7pm
It is not currently a legal requirement to keep records of attendees but please follow government guidance in the event of future outbreaks.
If an event has to be cancelled because of government advice or order, the premises not being prepared correctly for the intended activity, or any other cause, our liability to the hirer is limited to a refund of any hire fee and deposit already paid.

You should read the government guidelines (which keep moving about - search gov.uk)

OUR RISK ASSESSMENTS and statutory policies

These are not all we have but may be useful to those trying to compile their own. You are welcome to use ours as a basis but on condition that we can accept no responsibility for your finished effort.
Risk Assessments are usually required for insurance reasons (though are useful even if this is not the case).

Burwash Common Pavilion

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